Music Victoria collects and administers a range of personal information for the purposes of membership administration, research and communication. The organisation is committed to protecting the privacy of personal information it collects, holds and administers.
Music Victoria recognises the essential right of individuals to have their information administered in ways which they would reasonably expect – protected on one hand, and made accessible to them on the other. These privacy values are reflected in and supported by our core values and philosophies.
Music Victoria is bound by laws which impose specific obligations when it comes to handling information. The organisation has adopted the following principles contained as minimum standards in relation to handling personal information.
Music Victoria will
- Collect only information which the organisation requires for its primary function;
- Ensure that stakeholders are informed as to why we collect the information and how we administer the information gathered;
- Use and disclose personal information only for our primary functions or a directly related purpose, or for another purpose with the person’s consent;
- Store personal information securely, protecting it from unauthorised access; and
- Provide stakeholders with access to their own information, and the right to seek its correction.
The Board is responsible for developing, adopting and reviewing this policy.
The CEO is responsible for the implementation of this policy, for monitoring changes in Privacy legislation, and for advising on the need to review or revise this policy as and when the need arises.
Music Victoria will:
- Only collect information that is necessary for the performance and primary function of Music Victoria
- Notify stakeholders about why we collect the information and how it is administered.
- Notify stakeholders that this information is accessible to them.
- Only use or disclose information for the primary purpose for which it was collected or a directly related secondary purpose.
- For other uses, Music Victoria will obtain consent from the affected person.
- Take reasonable steps to ensure the information the organisation collects is accurate, complete, up to date, and relevant to the functions we perform
- Safeguard the information we collect and store against misuse, loss, unauthorised access and modification.
- Only destroy records in accordance with the organisation’s Records Management Policy.
- Make this information freely available in relevant publications and on the organisation’s website.
- Ensure individuals have a right to seek access to information held about them and to correct it if it is inaccurate, incomplete, misleading or not up to date.
- Give stakeholders the option of not identifying themselves when completing evaluation forms or opinion surveys.
- Only release personal information about a person with that person’s express permission. For personal information to be released, the person concerned must sign a release form.
- Only release information to third parties where it is requested by the person concerned.